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England and Wales High Court (Administrative Court) Decisions |
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You are here: BAILII >> Databases >> England and Wales High Court (Administrative Court) Decisions >> K, R (on the application of) v Halton Borough Council [2007] EWHC 2485 (Admin) (16 October 2007) URL: http://www.bailii.org/ew/cases/EWHC/Admin/2007/2485.html Cite as: [2007] EWHC 2485 (Admin) |
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QUEEN'S BENCH DIVISION
THE ADMINISTRATIVE COURT
Strand London WC2A 2LL |
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B e f o r e :
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THE QUEEN ON THE APPLICATION OF K | Claimant | |
v | ||
HALTON BOROUGH COUNCIL | Defendant |
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Miss Samantha Broadfoot (instructed by Treasury Solicitor) appeared on behalf of the Defendant
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Crown Copyright ©
"You have identified one major issue concerning the policy on retention of records and that concerns the difference in the age at which it is stated that the record will be destroyed. This is due to an oversight in not updating the detail of the Code of Practice when the rules governing the computer system were modified. In the circumstances, I am happy to agree that it would only be appropriate for the file to be destroyed at the age recorded in the Code of Practice. If you indicate your acceptance of this, I will arrange for the process to be established to ensure that this happens."
"The following timescales are suggested for disposal or archiving... "
The word "suggested" obviously indicates that there was a discretion which could be exercised by the Council. Under sub-section (v), "Children and Families - preventative work, including child abuse and all children under supervision (including throughcare)", the timescale was described as "Age 17 or 2 years following closure whichever is latest" for "disposal or archiving". It is plain that the letter of 24 May indicated that what would be adopted would be not archiving but destruction at age 17 or two years following closure, whichever was the later, which in the case of K's son would be 25 June 2002.
"With regard to the disposal of the manual file [said the senior manager of operations], I can confirm that the last paragraph in Mr Berg's letter of 25 May 1995 will now be followed through."
"... the court has when necessary to determine whether there is a sufficient overriding interest to justify a departure from what has been previously promised."
"... if an authority, without even considering the fact that it is in breach of a promise which has given rise to a legitimate expectation that it will be honoured, makes a decision to adopt a course of action at variance with that promise then the authority is abusing its powers."
"Where a public authority has issued a promise or adopted a practice which represents how it proposes to act in a given area, the law will require the promise or practice to be honoured unless there is good reason not to do so ... The principle that good administration requires public authorities to be held to their promises would be undermined if the law did not insist that any failure or refusal to comply is objectively justified as a proportionate measure in the circumstances."
At paragraph 69 he returns to the proposition, "The question ... will be whether denial of the expectation is in the circumstances proportionate to a legitimate aim pursued".
"Children's files other than Looked After Children, Child Protection Registration and adopted children should be retained until the child is 18 years of age and then destroyed."
"Process involving individual case assessment, investigation, registration, and management of children involved in child protection:
a) investigated, conferenced and registered
b) core assessment
c) investigated but not conferenced and registered."
It looks as though there is not a specific category, but no doubt it will be covered, for investigating and conferenced but not registered, which will be Mr K's category. The retention action was now prescribed: "Destroy 35 years from closure". This new policy is criticised by Miss Lang as being a blanket policy, not making allowance for minor or major cases, the cases which are closed down early through any approved lack of support, or which go right the way through to the end and are considered serious. In this decision and judgment I am not addressing that issue at all and I express no opinion about it. The fact is, however, that, as from September 2004, there is such a policy in place relating to all those who are in a similar position to Mr K, or worse, or better, that their files will be kept for 35 years from closure, and that has been applied to Mr K, notwithstanding the promise that was made to him by the defendant predecessor in October 1995, notwithstanding that it was not in place either in June 2002, when, as I interpret the promise, it should have been complied with, or in June 2003 if, in accordance with the interpretation which Miss Broadfoot puts forward, the Council was entitled to apply its policies in place at the time. I shall return to the explanation that is put forward for that in due course.